“Those who plan do better than those who do not plan, even though they rarely stick to their plan.”
― Winston Churchill
Project management software is a cloud-based technology that has become a powerful popular system that helps project managers and teams to collaborate, manage time & budget, automate task assignment & resource allocation and track all phases of their projects.
Marketers also refer to project management software as Task Management Software or Project Portfolio Management.
BENEFITS AND FEATURES
Common major pillars of project management systems that help managers and team members manage projects achievement ideally:
- Task distribution to the team members
- Planning the resources required by the project
- Scheduling task completion dates.
- Alerts and automatic reports to notify team members in case of project completion delay.
- Timeline visualization to visualize tasks or projects via bulletin boards.
- Forecasting tasks time & required resources to predict potential risks.
- Resource allocation tools
- Time tracking of every task to measure productivity.
- Task management to identify the contribution of every member of the project team.
- Team collaboration using document sharing, emails, internal messaging, alerts & notifications, and more.
- Learning Materials: that allows any team member to perform his job, using reading articles, watching videos, or participating in webinars.
- Third-party integration with some of the more popular systems, like Google Apps, MS Outlook, Salesforce, and Dropbox.
- Budgeting and expense tracking
- Document Management.
- Analysis and reports
- Email Integration
- Customizations or branding option.
Besides pioneer Software like AceProject and backlog that are still in use, the market has changed a lot in recent years. Project Management Software has expanded its benefits and features.
Disclaimer: This article isn't an advertisement, it is not influenced by any service providers' websites, and we have not been paid to suggest any recommendation.
These platforms are either the most popular & trusted services, or the highest-rated through the best reviews platforms, or recommended by online forums, influencers marketing, digital marketing courses, and certifications.
Honestly and transparently, platforms on this article may contain affiliate links that let us receive a small commission that supports our work and will not affect the price you pay through the links on these service providers websites.
If you have any questions, get in touch with us using our contact us page.
Subscribe to our newsletter and stay updated on the latest tools here.
Whether you're an individual or a business, there is plenty of project
management software to plan, organize, & manage your project and
track every assignment & task.
Check out this recommendation of the top exceptional & popular project
management software to choose the right one that fits your needs:
Founded in 2014, monday.com is a cloud-based work operating system that enables any business or remote teams to create workflow apps to plan, organize, collaborate, and track all their tasks, workflow, processes, projects, and everyday work in one visual tool.
monday.com integrates with the most popular tools into one automated workflow, including Zoom, Slack, Zendesk, Jira, Typeform, Excel, Salesforce, Facebook ads, Microsoft Teams, Dropbox, Asana, Trello, Twilio, Mailchimp, GitHub, G Suite integrations, Shopify, Basecamp, Clearbit, Bitbucket, JotForm, WooCommerce, GitLab, OneDrive, Todoist, and more.
Software uses & solutions
- Team Management.
- Project Management.
- Work Planning.
- Task Management.
- Project Planning.
- Agile Project.
- Creative Agencies.
- Bug Tracking.
- Sales Management.
- Scrum Framework.
- Inventory tracking.
- HR Managementmanagement.png.
- Workflow Management.
- Sales CRM.
- Event Management.
- Lead tracking.
- Product Management.
- Orders & Production.
- Designer Project Management.
- Time Management.
- Product Roadmap.
- Consultant Project Management.
- Partners Relationship Management.
- Construction Manager Tool.
- Engineering Project Management.
- Video Production Management.
- Franchise Business.
- Product Manager Solution.
- Church management.
- Client Management
- Venture Capital Portfolio Management
- Fitness Center Management
- Better Team Communication
- GDPR Management
- Manage Remote Teams
- Business Digitalization
- Gantt Chart
- Business Events Management
- Post Merger Integration
- Business Process Management
Useful building blocks
monday.com offers a 14-day free trial and four subscription plans: basic, standard, pro, and enterprise. Pricing is based on the number of team members & the feature plan.
The Basic subscription is the cheapest plan, costing $39 per month for 5 users.
Founded in 2012, Integromat is an advanced online automation platform that connects hundreds of apps, services, and smart devices into automating manual workflow processes and any online task.
Integromat is a powerful solution that connects to any API and creates complex integrations using tools built-in apps.
Hundreds of Apps & services supported by Integromat are related to a vast number of categories like Aggregators, Analytics, Banking, Billing, Blogs, Calendars, Call tracking, CMS, Communication, Contacts, CRM, Cryptocurrency, Customer support, Database, Development, Documents, E-commerce, Emails, E-shops, Files, Fitness, Forms, Google, GPS, Grant management, HR, Chat, Images, Information, Internet of Things, Maps, Marketing, Microsoft, Mobiles, Multimedia, News, Notes, Notifications Payment processing, Productivity, Project management, Publishing, Science, SMS, Social, Spreadsheets, Teamwork, Telephony, Time tracking, To-do lists, Translating, Traveling, and Video.
(NOTE: Learn more about all those tools in our Ultimate Guide: Digital Marketing Toolbox PDF)
Find out what sets Integromat features apart:
✓ Visualize in real-time your automation.
✓ Detailed information about each execution.
✓ Functions - as you know them from Excel.
✓ Choose where to start.
✓ Transfer and transform data.
✓ Built-in routers to duplicate processed data.
✓ Error handlers.
✓ Aggregators and Iterators.
✓ Connect almost any app or service.
✓ Over 1500 ready-to-use templates.
✓ Execution history.
✓ Detailed logs.
✓ Data stores.
✓ Discretion by disabling the logging feature at any time.
✓ Team members' cooperation in the same scenarios by assigning different user roles.
✓ Works with files of any type, including texts, troubles, archives, etc.
✓ Triggers to return bundles that were newly added or updated since the last run of the scenario.
✓ Searches to retrieve data matching the parameters you specify.
✓ 39 types of filters.
✓ Use the most commonly used functions for working with text, numbers, dates, and lists.
✓ Automatic unexpected error handling.
✓ Incomplete executions can be paused, manually corrected.
✓ Integromat Mobile app.
✓ Duplication of scenarios to speed up your work.
Integromat offers a free version, the pricing starts at $9.00 per month, and there is a free trial related to the five paid subscriptions as follows:
Founded in 2007, Wrike is a project management service provider that helps teams of all sizes manage projects, assignments, and resources and track time to enhance team collaboration and increase
APPS & INTEGRATIONS
Integrate Wrike with essential business tools you already use to empower your team, related to CRM, Software/IT, Email integration, Chat/Messaging, Export/import, Single Sign-On, File Storage, Extensions, CMS, Mobile and Desktop Apps, and Business Intelligence, including Google, Microsoft, Adobe® Creative Cloud®, Box, GitHub, JIRA, and many more.
(NOTE: Learn more about all those tools in our Digital Marketing Resources)
• Marketing Teams.
• Creative Teams.
• Project Management Teams.
• Product Development Teams.
• Business Operations Teams.
• Professional Services Teams.
BENEFITS AND FEATURES
Wrike consists of features in two categories: project management and team collaboration.
✓ Create project tasks.
✓ Time Tracking.
✓ Task & subtask management.
✓ Simplify planning using Gantt chart, resource allocation, and templates.
✓ Enable collaboration with discussions, tag images, and videos.
✓ Shareable dashboards.
✓ Interactive reports and regularly scheduled notifications.
✓ Custom workflows, fields, and project folder structures.
✓ 24/7 Customer Support.
Wrike offers several plan tiers for every team: Professional Business, Marketers, Professional services, and Enterprise plans, including a free plan.
Teamwork is an online work and project management software designed in 2007 for efficient in-house & remote teams to plan projects, collaborate, improve visibility & accountability, complete tasks, and deliver the work.
Teamwork offers an efficient remote work solution with teamwork chat as an instant messaging tool to communicate, board view as a shared centralized workspace, balance workloads to plan tasks based on each team member's capacity, and custom project templates for employee onboarding, clients’ projects, and campaign planning.
(NOTE: Learn more about all those tools in our Digital Marketing Toolbox blog)
SUITE OF TOOLS
Teamwork provides a suite of integrated work & project management tools that will help teams to achieve their goals:
- Teamwork product management software
- Helpdesk software
- Chat software
- Document management software
- Sales CRM software.
Integrate Teamwork with a wide variety of numerous tools you already use and love related to reporting, connectors, file storage, importers, developer tools, productivity, communications, time tracking, and accounting.
BENEFITS & FEATURES
Teamwork offers all the necessary tools to manage projects, save time and enhance collaboration, and more.
- Workload to manage team resources.
- Custom project templates
- Collaborate using messages, chat, files, notebooks ...
- Portfolio to get a panoramic view of your projects.
- Board View to automate your workflow and visualize project tasks.
- Time tracking
- Plan with tools like Gantt chart, tasks and subtasks, milestones, task list templates, project owner, and calendar.
- Collaborate with solutions like permissions, privacy, messages, followers, files and versioning, and notebooks.
- Deliver using Board View, tags, risk register, billing, time logging, defaults, and custom fields.
- Report with portfolio, task history, project updates, filters, workload, and personalized dashboard.
- Color Themes
- Instant file editing
- 24/7 Support.
- Live chat support
Teamwork offers subscription plans based on its variety of tools like Teamwork, Desk, Spaces, and CRM.
Teamwork pricing starts at $9.00 per month, per user. There is a free version for just 2 projects and 5 users.
Backlog is an all-in-one online project management & bug tracking tool launched in 2004 for businesses to improve team collaboration and for development teams working with marketing, IT, and design, and more.
Backlog for teams:
- Backlog for development to build better software and websites.
- Backlog for design to manage product and web designs easier.
- Backlog for product management.
- Backlog for IT.
- Backlog for sales management software.
- Backlog for marketing.
- Backlog for startups.
- Backlog for small businesses.
(Discover: The Best Digital Marketing Resources & Tools)
BENEFITS & FEATURES
Customize backlog offers large features, including wikis, boards, task hierarchy, Gantt charts, custom fields, task Hierarchy, file sharing, notifications, Mobile Apps, IP Address Control, and more.
✓ Project management.
✓ Project tracking.
✓ Bug tracking.
✓ Task management.
✓ Collaborate on code hosted securely in the cloud.
✓ Team collaboration.
✓ Jira and Redmine Importer.
✓ Email and live chat support.
Backlog offers five pricing plans, including a free account:
• Free plan: $0/mo/ includes 10 users, 1 project, and 100 MB of storage.
• Starter plan: $35/mo/ includes 30 users, 5 projects, and 1GB of storage.
• Standard plan: $100/mo/ includes unlimited users, 100 projects, 30GB of storage, and Gantt charts.
• Premium plan: $175/mo/ includes unlimited users, unlimited projects, 100GB of storage, Gantt charts, and custom fields.
• Enterprise plan: Get a quote. Private server, unlimited projects, storage, and more advanced features.
Join 1,000,000 users and 9,000 companies worldwide that trust Backlog, including Omron, SoftBank, Adobe, Transferwise, and Amazon. Start with a 30 days free trial account!
TeamGantt is an online web-based Gantt chart software and project planning solution designed in 2009
for small, midsize, and large enterprises designed to plan either an in-house team project or a timeline project and help remote co-workers, teammates, and friends to create, manage, and deliver their projects on time.
This intuitive and well-designed Gantt chart solution is an excellent Sharepoint, Excel, and Microsoft Project alternative.
BENEFITS & FEATURES
This solution includes the most task management functions related to project management software designed for teams of all sizes:
✓ Drag & drop simplicity.
✓ Dedicated mobile app.
✓ File storage.
✓ Sticky notes.
✓ Planning: Gantt Charts, Unlimited users, Forecasting of workloads, hourly estimating and resourcing, Dependencies, Filtering, Custom project templates, project history & undo, resources, and Export to PDF.
✓ Management: Progress update option, Daily email reminders, simple task list views, and baselines - Compare actual vs. original plan.
✓ Collaboration: Share projects with team members, Conversations on tasks, File attachments, Share a view, Embed Gantt charts into your other websites, and unlimited guest users.
✓ Time tracking: Start & stop timers, Manual time entry, Reporting, and early detection of hours going over budget.
✓ Support: App Messaging, Email, and Phone.
TeamGantt offers a free Gantt chart project for small projects and three tiers of service for big and small teams.
- Free plan: $0/mo for 3 people and 1 project.
- Standard Team plan: $7.90/mo/ 1 user and unlimited projects.
- Advanced Team plan: $12.45/mo/ 1 user, unlimited projects, time tracking & hourly estimating .
- Enterprise Plan: For large team with unique needs. Contact TeamGantt.
Join 1 million TeamGantt users around the world to improve teamwork and productivity. Get started for free.
Paymo is an online work management solution designed in 2008 for remote teams, small and medium businesses from all over the world to bundles advanced task management, planning, scheduling, time tracking, collaboration, invoicing, Gantt charts & reports visualizing, and more efficient features.
- Time Tracking.
- Task Management.
- Team Collaboration.
- Team Scheduling.
(Discover: The Best Digital Marketing Resources & Tools)
Paymo is full-featured online project management software to keep your team engaged:
✓ Planning & Scheduling: Milestones, project templates, Gantt Charts, portfolio Gantt chart, critical Path, and team’s tasks.
✓ Task Management: Comment on tasks, dependencies, multi-user assigning, task duration, task templates, task hours budgets, Kuban boards, task priorities, task alerts, convert project into estimate, meta Kanban board, and recurring tasks.
✓ Resource Management: Events/ Holidays, resource calendar views, Resource exceptions, resource loadchart, user permissions, and unscheduled work.
✓ Financial Management: Budgeting, expense tracking, financial indicators, fixed price rates, time-based rates, and billing priorities.
✓ Team Collaboration: Activity stream, real-time discussions, and notifications.
✓ File Management: Attach files, file organization, and unlimited storage space.
✓ Time Management: Time clock, time tracking, bulk time, desktop apps, and automatic time tracking.
✓ Reporting: Time Reports, User Reports, Report Exporting, and
✓ Customization: Additional Languages, customizable dashboard, and customizable workspace.
✓ Invoicing: Create Estimates, create invoices, multi-language invoices, recurring profiles, direct payments, email templates.
✓ Desktop, Android & iPhone Apps
✓ Integrations: GSuite Google Apps integration, Slack, Quickbooks & Xero, Paymo API & Zapier, and more.
Paymo offers a free version for freelance task management & time tracking and 2 pricing packages for growing teams & departments and large teams:
- Small office plan: $8.95/ user/ month.
- Business plan: $14.25/ user/ month. Free 15 day trial period.
Paymo is trusted by 100K+ businesses all around the world. Start the free version of Paymo.
Process Street is an online work management solution designed in 2008 for remote teams, small and medium businesses from all over the world to bundles advanced task management, planning, scheduling, time tracking, collaboration, invoicing, Gantt charts & reports visualizing, and more efficient features.
✓ Create unlimited process templates.
✓ Run processes as collaborative workflows.
✓ Track progress and collaborate with your team.
✓ Conditional logic to create a dynamic checklist.
✓ Process approval option.
✓ Task Permissions.
✓ Use forms to collect structured data in your checklists.
✓ Unlimited checklists.
✓ Process documentation.
✓ Dynamic due dates.
✓ Enforced order.
✓ Conditional logic.
✓ Role Assignments.
✓ Add accountability by assigning tasks.
✓ Protect sensitive data.
✓ 1000+ Integrations.
✓ Schedule workflows.
✓ Add Rich content and media.
✓ Email & Chat support.
Process Street offers a basic plan for simple processes (checklist) and a standard plan for teams (workflow automation). All accounts start with a 14-day trial of the standard plan:
- Basic plan: $12.50 per user per month.
- Standard plan: $25 per user per month.
- Enterprise plan: Contact Process Street for details
Zenkit is an online customizable project management tool launched in 2016 to allow any business team to create custom workflows, have different views of project information, cultivate collaboration, and organize their projects.
Besides the project management solution, Zenkit offers more products and functionalities like team collaboration, team wiki, ERP, CRM, help desks, support and ticket systems, personal planning, HR, recruitment, and database to track anything.
This collaboration app connects with 1000 via Zapier and more different popular business systems, such as Google Sheets, Evernote, Trello, Slack, and Gmail to automate your tasks and workflow or use Zenkit API to build a direct integration with your tools.
(Discover: Top 10 Customer Relationship Management Tools)
Zenkit features essential and advanced project management features:
✓ Global Calendar to display and manage multiple projects.
✓ Team Tasks dashboard to automatically assign items to your team.
✓ Favorites option to mark and track items.
✓ Gantt Chart.
✓ Team Wiki.
✓ Activity tracking.
✓ Checklists to track subtasks.
✓ Add personalized subtasks.
✓ A global search to find anything .
✓ Use filters to find what you're looking for.
✓ Bulk Actions in multiple items.
✓ References that keep your data in sync.
✓ Aggregations for a quick overview of your data.
✓ Rich text editing.
✓ Drag and drop to organize your projects.
✓ Switch views.
✓ Assign tasks to your team members.
✓ Comments to collaborate with your team.
✓ @mentions to notify other team members about an important update
✓ File sharing.
✓ Custom Backgrounds.
✓ Business-ready templates.
✓ Shortcuts to do tasks quickly.
✓ Colored Items to differentiate between tasks.
✓ Google Calendar integration.
✓ Recurring Items to remember repeated tasks.
✓ Email to Collection.
✓ Assign roles to users.
✓ 2 Factor Authentication to secure your account.
✓ Work offline mode.
✓ Use Zenkit across all your devices: Desktop apps, iOS app, and Android app.
✓ Email & live chat support.
Zenkit offers a free plan and can be paid on a monthly or annual subscription basis. Pricing starts at $8.00 per month.
The Zenkit free plan offers you up to 100 collections, 500 items, 1 GB attachment space, up to 3 members, up to 5 workspaces, and 2- factor Authentication. Get your free account now.
Founded in 2017, Bridge24 is an enhanced professional reporting and exporting application that allows you to visualize, filter, organize, update, export, and more, through a powerful interface for your task and project information.
This tool is built for project planners and managers and can be hooked up with any of the 4 most famous project management tools like Asana, Basecamp, Trello, and AceProject.
(Discover: Top 10 Customer Relationship Management Tools)
Consider all these features with many customization options, supported by Asana, Basecamp, Trello, and AceProject:
✓ Export Engine.
✓ Report Engine.
✓ Interactive Charts.
✓ Power Grid View.
✓ Board View.
✓ Calendar View.
✓ Project/Task History.
✓ Custom Fields.
✓ Custom Filters.
✓ Custom Views.
✓ Data Grouping/Sorting.
✓ Task Editing.
✓ Multilingual (English, French, Spanish).
Brand24 offers a free 7-day trial and just one subscription plan that can be paid either monthly or annually:
- Premium monthly plan: $25.00/month/ 5 users included, and $5.00/ month each additional user.
- Premium annual plan: $240/year/ 5 users included, and $48.00/year each additional user.
Created in 2002,
ProWorkflow integrates with all the tools you need, including Xero, QuickBooks Online, QuickBooks Desktop, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, Dropbox, Google Drive, Microsoft OneDrive, and Zapier.
ProWorkflow add-ons: Widget, Time tracker, Adobe extension app, and you can add more apps via its dedicated App store library.
(Discover: Best Freelance Service Marketplace For Businesses (With 10 Examples))
✓ Unlimited projects.
✓ Unlimited client/contractor access.
✓ Projects manager.
✓ Tasks manager.
✓ Time manager.
✓ Contacts manager.
✓ Quotes and invoice plugin.
✓ Notes manager.
✓ Reports manager.
✓ iCal Integration.
✓ ProWorkflow mobile, smartphone, and tablet.
✓ API Integration.
✓ Backups and SSL Security.
✓ Live chat support.
ProWorkflow offers three distinct subscriptions for freelancers, small & large teams and customizable enterprise plan designed for larger companies, teams & groups as follow:
Founded in 2014, Todo.vu is an all in one productivity suite for freelancers, consultants, and small agencies that provide a fully integrated CRM, task & project management, time tracking, and billing functionality for clients to improve efficiency, quality, and accountability.
(Discover: 5 Best Freelance Websites For Graphic Design)
✓ CRM to track all your customers and their contacts.
✓ Tasks and projects to track in one place.
✓ Time tracking directly on your tasks.
✓ Time billing.
✓ Email tasks in.
✓ Calendar Sync.
✓ Repeating tasks.
✓ Mobile App.
✓ Snooze tasks.
✓ Bookmark tasks.
✓ Custom labels.
✓ Google sheets integration.
✓ Access control.
✓ Drag and drop files.
✓ Import tasks.
✓ Follow a task.
✓ Track conversations.
✓ Phone and Email support.
Todo.vu offers a free plan for freelancers and a subscriptions plan for teams:
• Solo free plan: $0/ 1Gb storage.
• Business plan: $9/user/month/ 2Gb Storage per user. Capped at $99/ month.
Get Digital Marketing Toolbox: The Ultimate Guide to Over 600+ Online Marketing Tool and Software Overviews in 50 Categories and 827 Pages.